Deal with incoming and outgoing post and distribute accordingly
· Manage governmental outgoing and incoming communications
· Answer the telephone and direct calls to respective parties
· Arrange and coordinate with external visitors
· Manage day-to-day schedules and visits for MD
· Make travel arrangements for MD
· Prepare, assist and summarize documents such as letters and monthly reports
· Understand internal protocols and able to compose letters based on contexts
· Develop a filing system for the letters and confidential documents
· Use office equipment such as printers, photocopiers and fax machines
· Schedule MD Meetings prepare and the record minutes of meeting